Job/Position DescriptionWork involves processing and distributing incoming mail, preparing receivable and cash receipts documents for the Accounts Receivable staff, and Accounts Payable Units and analyzes confidential and time sensitive correspondence. This position will assist in complex micrographics work. Work involves operating, adjusting, and maintaining equipment used for microfilm processing, duplicating, and quality control. This position will assist in agency Warrant Distribution functions. This work includes distribution of agency payroll warrants, vendor payments, direct deposit notices and warrant releases; warrant pickup; distribution of 1099 form; and research, tracking and maintenance of distribution records. Essential Job FunctionsProvides administrative support to the Accounting Department by receiving, sorting and distributing publication, invoices, returned warrants, cash and negotiable instruments, Internal Revenue Serviceand#146;s Levies, confidential and time sensitive correspondence. Coordinates mailroom activities with Accounts Payable Manager to ensure sufficient coverage. Prepares Accounts Receivable documents (cash and negotiable instruments) coordinating with Cash Management. Assist with filming all documents as needed. Assist in distributing payroll warrants and registries to regional payroll contacts. Assist in retrieving agency vendor payment mail copies to include with vendor warrants. Provides back-up for telephone coverage in coordination with others within the Finance area. Performs daily courier drop-offs and pick-ups. The position interacts routinely with accounts payable staff, program staff, budget analysts, business managers, vendors and representatives from the Comptroller of Public Accounts, Texas Building and Procurement Commission, the Treasury Office, General Ledger and Legal departments. This position also will be helping out with the Hotline and provides statewide administrative support regarding inquiries and requests for information. The position evaluates the effectiveness of procedures and recommends streamlining alternatives. Performs other duties as assigned and required to maintain unit operations. Promotes, monitors, and ensures that respect is demonstrated for cultural diversity. Attends work regularly in accordance with agency leave policy. Registrations, Licensure Requirements or CertificationsN/AKnowledge Skills AbilitiesSkill in establishing and maintaining effective working relationships. Skill in effective verbal and written communication. Knowledge of inventory and receiving procedures. Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite. Skill in organizing and prioritizing workload. Skill in managing multiple priorities. Ability to work irregular hours and overtime. Ability to work independently. Ability to prepare concise reports. Ability to lift, pull, push, and carry 25lbs. Initial Screening CriteriaGraduation from high school or equivalent. Experience with modern office practices, procedures and office machines/equipment. Experience in computer usage such as Microsoft Office. Experience with communicating effectively in writing. Experience in performing administrative work. Additional InformationNote: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditorand#146;s Military Crosswalk at http://www. https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=590351 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.