Administrative Assistant

Description:

This person will be responsible for managing all R&D shipping needs in the HICW lab and handling various SAP-related activities, including invoices, purchase orders (POs), and project time reporting. Additionally, the worker will be responsible for maintaining lab stock supplies and managing PPE inventory.

They will report to lab operations supervisor and will be required to provide regular updates on the progress of assigned tasks and any issues or concerns that may arise.

Job Duties:

1. R&D Shipping:

• Coordinate and manage all R&D shipping needs within the HICW lab, ensuring timely and accurate delivery of materials and samples.

• Prepare shipping documentation, including labels, customs forms, and any other required paperwork.

• Collaborate with internal teams and external vendors to ensure proper packaging, labeling, and compliance with shipping regulations.

• Track and monitor shipments to ensure on-time delivery and resolve any issues or delays that may arise.

• Maintain accurate records of all shipments, including tracking numbers, delivery confirmations, and associated documentation.

2. SAP Administration:

• Handle SAP-related activities, including processing invoices, creating and managing purchase orders (POs), and accurately reporting project time.

• Collaborate with finance and procurement teams to ensure timely and accurate processing of invoices and POs.

• Generate reports and provide data analysis as required.

• Maintain data integrity within SAP by updating and verifying information regularly.

• Provide support and training to lab personnel on SAP-related processes and procedures.

3. Lab Supplies and Inventory Management:

• Maintain lab stock supplies, ensuring an adequate inventory level at all times.

• Manage and track personal protective equipment (PPE) inventory, ensuring availability and compliance with safety regulations.

• Conduct regular inventory audits to identify discrepancies and implement corrective actions.

Skills:

• Logistics

• SAP

• Shipping

• Excel

• Administrative support

• Administrative assistance

• Outlook

• Microsoft office

• Freight

• Shipping & receiving

• Data Entry

Top Skills Details:

• Logistics

• SAP

• Shipping

Additional Skills & Qualifications:

• Experience with SAP and/or Shipping Materials

• HS Diploma or equivalent

• Must be comfortable with basic O365 products such as Word, Excel

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.