Job Overview:

As Accounts Payable Coordinator, you will be working alongside our Condo/ Co-op Accounts Payable team to process the payables of our residential buildings.

Your Responsibilities:

• Scan and barcode contracts, mortgages, insurance, taxes and invoices.
• Review invoices before and after they are entered in MDS, the accounting software.
• Assist with petty cash requests.
• Sort and date incoming invoices, statements and other accounts payable documents.
• Print statements and provide to appropriate team member.
• Review GL codes of invoices.
• Contribute to the team effort of processing payables for 500+ residential buildings.
• Tasks include but are not limited to mortgage payments, utilities, water and sewer, union dues, health, 401K and pensions, property insurance, property management fees, and service vendors.
• Work together with properties’ financial analysts, accounts receivable and client payroll departments to ensure cash management of properties is accurate and properly reported.
• Process manual checks and invoices into the appropriate accounting software.
• Prepare and process vendor manual check payments.
• Manage and update daily payment control sheets for the assigned portfolio of properties.
• Responsible for importing and exporting approved invoices through AvidXchange.
• Responsible for posting or adjusting missed bank reconciliation items.
• Liaison between property management and AvidXchange support team.
• Assist with all vendor inquiries regarding invoices and payments.
• Assist in preparing monthly properties’ paid invoices file.
• Respond to email inquiries in regards to all payment questions, issues, and concerns.
• Complete special projects as assigned by the Accounts Payable Manager.

Qualifications & Skills:

• Bachelor’s degree required. Preferably accounting or finance.
• 1-2 years of relevant accounts payable experience preferred.
• Advanced knowledge of Microsoft Excel preferred.
• Excellent customer service skills and ability to multi-task in a fast-paced environment.
• Experience with a high work load volume while also knowing when to ask for help and ask questions when the information is unfamiliar.
• CamAcct and/or MDS experience preferred.
• AvidXchange experience preferred.
• Windows knowledge a plus.
• Strong organizational and communication skills is a must.
• A high level of energy and a strong bias to service excellence and getting things done with a sense of urgency.
• Possesses personal and professional integrity.
• Ability to work well in a team environment as well as independently.
• Diligent and self-motivated.
• Strong analytical skills.
• A self-starter who leads by example and who is respected by all levels of employees.

What We Offer:

As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, life insurance, short term disability, legal, and identity theft. You will also be eligible for company paid life insurance, long term disability, and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, and a 401k with company match.

Compensation:

$21.63 - $24.04 / hour