Administrator 2 (Repost)

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Administrator 2 (Repost)

Salary

See Position Description

Location

Pittsburgh, PA

Job Type

CS Non-Competitive, Full Time

Job Number

24-AD2M-02

Department

Public Works

Opening Date

05/20/2024

Closing Date

Continuous

FLSA

Exempt

Bargaining Unit

01

• Description

• Benefits

• Questions

POSITION SUMMARY

Performs a wide variety of high-level clerical and moderately complex administrative tasks for the department.

Department: ANY

Posting Type: Announcement

Salary: $58,352 per year.

Union: None, this is a non-union position.

Civil Service Classification: Non-Competitive

REQUIREMENTS

General Application Requirements:

You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.

• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.

• Click here (https://arcg.is/vD5Hn) to view a map of City of Pittsburgh neighborhoods.

• Applicants must comply with the City of Pittsburgh's COVID-19 vaccine mandate.

NOTE: If your name appears on the current eligibility list for the position of Administrator 2 you do NOT need to re-apply. If you re-apply your application will be disqualified. Please check the Administrator 2 eligibility list by clicking HERE (https://cityofpittsburgh-my.sharepoint.com/:b:/g/personal/alaina_plungin_pittsburghpa_gov/EXo4UNTdgYxAo7ZWPdBe8SMBqGl47L_6T4P6KITRGUn3kw?e=4XF7L3) before you submit your application.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).

NOTE: Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh. Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.

Qualifying Requirements :

Your City of Pittsburgh application will be reviewed, and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.

• WORK EXPERIENCE: The application must clearly show two (2) years of full-time experience in performing administrative and research duties. (Less than full-time experience will be calculated on a pro-rated basis.)

• EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree from a fully accredited institution in Liberal Arts, Public Policy/Management, Business Administration or a related field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)

• EQUIVALENCY: Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is six (6) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

• Written: None required for this position.

• Performance: None required for this position.

• Medical: None required for this position.

POSITION DUTIES

• Assists in developing, recommending, implementing, and managing approved polices, procedures, regulations, and programs.

• Researches and investigates issues using a variety of computer systems including but not limited to J.D. Edwards, Ceridian (Payroll Reports), Cartegraph (Asset Management System), Keri Door System, and a variety of GPS and routing software.

• Maintains, researches, and recommends improvements to Cartegraph. Works with other City departments to standardize, enhance, and simplify use. May train or organize trainings for City employees on Cartegraph.

• Serves as I&P Liaison; coordinates department-wide initiatives with other City departments as requested or required. Requests new employee user IDs, technology hardware and software, mobile devices, etc.

• Drafts, prepares and maintains contract files including routing and tracking of agreements; follows up with stakeholders; drafts and coordinates legislation and contract routing; distributes executed contracts; follows up on expiring contracts.

• Maintains a calendar of trainings; follows up on all certifications, training registrations, reimbursements, etc.

• May order supplies, materials, parts, and equipment. May prepare billing documents.

• Prepares departmental invoicing forms, memoranda, bid specifications, reimbursements, travel letters, and other departmental correspondence.

• Responds to 311 requests, incoming calls, and other inquiries from residents.

• Provides departmental orientation to new employees. Introduces and explains departmental policies and procedures. May conduct exit interviews.

• Gathers and analyzes information; compiles data to prepare a wide variety of reports, presentations and surveys.

• Performs such other related tasks and duties that are assigned or required.

Click here to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description .

Full-time City employees receive a comprehensive benefit package including:

• Health, Dental and Vision Benefits

• Pension

• Voluntary Deferred Compensation Plan

• Tuition Reimbursement

• Paid Holidays

• Paid Vacation

• Personal Days

  (Benefits may be modified based on collective bargaining unit terms.)

  01

  The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.

  02

  Do you possess one of the following combinations of professional experience and education?

• High School diploma or its equivalent and six (6) years of experience performing administrative and research duties.

• Associate degree in Liberal Arts, Public Policy/Management, Business Administration, or a related field and four (4) years of experience performing administrative and research duties.

• Bachelor's Degree in an unrelated area and four (4) years of experience performing administrative and research duties.

• Bachelor's Degree in Liberal Arts, Public Policy/Management, Business Administration, or a related field and two (2) years of experience performing administrative and research duties.

• Master's Degree in Liberal Arts, Public Policy/Management, Business Administration or a related field.

• Other

  03

  Please briefly describe your experience performing administrative and research duties. If you do not possess this experience type N/A.

  04

  Please confirm below that you understand that your OFFICIAL transcripts must be submitted by mail or in person to the Department of Human Resources and Civil Service if you are selected to fill this position.

• Yes

• No

  05

  Did you remember to attach your complete resume with this application? If you did not, your application may be disqualified.

• Yes

• No

  06

  Due to the City of Pittsburgh's COVID-19 vaccine mandate, the City of Pittsburgh requires all employees to be vaccinated against COVID-19. Do you agree to provide proof of vaccination if you are selected to fill this position?

• Yes

• No

  Required Question

Agency

City of Pittsburgh

Address

414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219

Phone

412-255-2710

Website

http://www.pghjobs.net

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