Assistant Facilities Manager

Job ID

167036

Posted

10-May-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Building Management, Engineering/Maintenance, Facilities Management

Location(s)

Richmond - Virginia - United States of America

About the role

The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.

As a CBRE Assistant Facilities Manager, you will be responsible for supervising employees that oversee the delivery of Facilities workplace experience services. This includes performance management for the staff.

What you’ll do

• Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.

• Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.

• Performs facilities inspections and prepares reports.

• May coordinate and lead move, add and change activities.

• Assists in the preparation of operating and capital budgets.

• Leads vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.

• Reviews periodic reports including financials, and explains variances. Works with finance team to correct errors.

• Uses pc and/or PDA for work order system, email, ESS, process and procedure training.

• May provide informal assistance such as technical guidance and/or training to coworkers.

• May coordinate work and assign tasks.

What you’ll need

Quick learner in a fast-paced environment.

Will back up the Facilities Coordinator in his/her absence to provide administrative support to the IFM and Engineering team.

To perform this job, an individual will be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED). Minimum of four years of related dynamic experience and/or training.

Facility Management certification is desired. Driver's license may be required.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Ability to understand and carry out general instructions in standard situations. Ability to resolve problems in standard situations. Requires basic analytical skills.

Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.

Decisions made with general understanding of procedures and company policies to achieve set results and timelines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Why CBRE?

• A culture of respect, integrity, service and excellence shapes our approach to every opportunity!

• We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in.

Disclaimer

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccomodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)