Req #: 234479

Department: BIOCHEMISTRY/IPD

Posting Date: 05/20/2024

Closing Info: Closes On 06/03/2024

Salary: $3,477 - $4,299 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Institute for Protein Design (IPD) at the University of Washington in Seattle is creating a new world of synthetic proteins to address 21st-century challenges in medicine, energy, and technology. The IPD is a unique interdisciplinary environment where world-class researchers with expertise in computing and software, biochemistry, genome sciences, biological structure, pharmacology, immunology and other basic science disciplines, as well as clinical medicine, work together to both computationally design and experimentally characterize novel biomolecules. Current projects include the design of novel therapeutics for cancer, neurological diseases, and more, as well as new vaccines, nanomaterials, and enzymes. For more detailed information about the Institute for Protein Design please see www.ipd.uw.edu POSITION PURPOSE In this position, Administrative Assistant 2, you will be responsible for providing administrative support in all areas of administration at the Institute Protein Design including but not limited to, Operations, Finance, Education, and Process Development. The ideal candidate will support the Institute’s EA and the Baker EA to support administrative team tasks as described below.

DUTIES AND RESPONSIBILITIES Reimbursements

• stay up to date on UW policies regarding reimbursement

• main point of communication for persons who need reimbursement

• process IPD reimbursements for travel, RosettaCon, visa fees etc.Letters of Recommendation

• Work directly with Baker Lab Executive Assistant to track and collect recommendation letters for graduate school, postdoctoral fellowship, and faculty position applications

• Communicate with multiple stakeholders to submit recommendation letters and other requested materials in timely mannerEvent Support

• Arrange catering, parking, and room reservation for specific IPD meetings

• Escort visitors/guests to various IPD sites, set up and clean up meetings

• Set up A/V equipment as needed to support IPD events and meetingsAdmin tasks

• Coordinate and order weekly administrative lunches

• Order and organize snack deliveries

• Order banquet permits for IPD related happy hours and events

• Track seminars and enter into MyIPD portal for Institute-wide notification

• Work with undergraduate student assistant on admin-specific projectsOther duties and tasks as assigned. MINIMUM REQUIREMENTS Requires High School/GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.