Position Title: Administrative Specialist - Programs City: Toppenish State/Territory: US-WA Employment Duration: Full time Offer Relocation: No Excempt Status: Non-exempt ID: 13084 Description:

Join our team as an Administrative Specialist - Programs at our Yakima Administration in Yakima, WA, and be part of a healthcare organization that believes in making a difference beyond medical care! At Yakima Valley Farm Workers Clinic, we value inclusivity, and we are more than just a job -- we are a community committed to the well-being of our migrant farmworkers.

We've transformed into a leading community health center. With 40+ clinics across Washington and Oregon, we offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

Explore our short clips, "WE{rel="nofollow"} are Yakima - WE are Family" and "YVFWC - And then we grew{rel="nofollow"}," for a glimpse into our dedication to our communities, health, and families.

What We Offer

• $17.98-$22/hour DOE with ability to go higher for highly experienced candidates.
• 100% employer-paid health insurance for employees including Medical, Dental, Vision, Rx, 24/7 telemedicine; profit sharing, 403(b) retirement plan, generous paid time off, paid holidays, uniform allowance, and more.

Essential Functions/Responsibilities/Duties

Provides confidential administrative support to Program Director and her designees including the processing of sensitive information, documents, and correspondence and coordinating schedules.

Maintains accessible and updated policies, forms, procedures, regulations and protocols.

Handles, and distributes all incoming correspondence and prioritizes it for the program director, replies when appropriate, and routes to appropriate personnel. Reviews director's email as requested. Replies when task is specifically delegated.

Processes all outgoing mail.

Receives, date stamps, and distributes incoming faxes, inter office mail.

Dates and sends outgoing faxes.

Composes written correspondence, narratives, and reports as requested.

Develops paper and electronic filing systems and maintains files.

Maintains network files that are shared by supervisors.

Maintains paper files for self and Program Director in a clear, concise fashion.

Purges materials per guidelines in a timely fashion.

Assists with the preparation of reports and compiling data, as well as the development of department forms.

Composes, types and distributes various documents, (letters, memos, etc) as directed by the Program Director.

Develops department forms that are clear and concise.

Prepares and/or assists in the statistical and other report data documentation, (e.g. end of month, caseload stats).

Develops spreadsheets and databases as required to facilitate information processing for managers.

Maintains organizational chart up-to-date and distributes in a timely fashion.

Maintains confidential, abbreviated HR files on department staff.

Processes applications for open positions and schedules interview times.

Develops, maintains, and utilizes a tracking system for various assigned tasks.

Develops, maintains, and utilizes a tracking system to assure program director has items to review, read and approve in a